Moving is stressful enough when you only have to think about your family. When you’re considering the needs of an entire business, things become a little more complicated.
When planning an office move, some minor details will inevitably fall through the cracks. You’ve got to get the big stuff out of the way and resolve as many of the potential pitfalls as possible so that when it comes time to go to work in the new space, business runs smoothly.
1. What Does Your Current Lease Look Like?
Hopefully, you haven’t overlooked the terms of your existing agreement. You should be nearing the end of the lease if you’re preparing to leave. Otherwise, you’ll need to investigate any penalties for breaking the contract early.
2. How Big Is the Moving Job?
If you’re expanding out of your home office, you might be able to get everything moved with a little help from your employees. For larger, corporate moves, you’ll need to hire a company. Look for one who has insurance and a strong safety record, as you’ll be moving some incredibly valuable equipment.
3. Appoint a Move Manager
If you’re busy running the company, it might be too much to take on orchestrating the move at the same time. Choose someone reliable to get all the small details worked out.
4. Choose a Good Date
If your entire office is packed up, ready to move when the busiest week of the year hits, you could miss out on a lot of revenue. Instead, think ahead about when the business can afford a few days offline. For larger companies, it might be that different departments move to the new space at staggered times.
5. Will There Be Parking?
Your employees are going to need somewhere to park in the future, and if the business is growing, you probably need space for new people as well. Make sure your new building has plenty of open parking and easy access for employees to keep from having to move again in the next few years.
6. Does the Building Have High-Speed Internet?
These days, a DSL connection isn’t going to cut it if you’re running a high-powered business. A quality building should have a dedicated underground dark-fiber line running to it, providing ample throughput.
7. How Safe Is It in an Emergency?
Make sure your new building includes fast methods of evacuation and backup infrastructure, such as a generator for when things get unpredictable. The design of most modern buildings keeps emergencies in mind, but some older ones can have dangerous layouts or outdated emergency systems.
This list is only a brief overview of things to remember in what is probably a much larger project. Every move is a little different, and you’ll likely overlook a few minor details. If you can get your arms around the large obstacles, those smaller pieces will fall into place eventually.
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